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About Keep Track
What is Keep Track?
Keep Track is a financial management platform built for freelancers, creatives, creators, self-employed professionals and growing businesses.
It brings jobs, clients, income, expenses, invoicing, payment tracking, tax, reporting and business management together in one organised workspace.
Who is Keep Track for?
Keep Track is designed for people who manage their own work and finances, including freelancers, creatives, creators, consultants, beauty professionals, photographers, stylists, musicians, producers and other independent professionals.
It can also support growing businesses, accountants, agencies and organisations working with independent talent.
How is Keep Track different from a standard expense tracker?
Keep Track does more than record expenses.
It helps users manage the wider financial journey of their work, including jobs, client records, income, deductions, invoices, outstanding payments, reimbursements, tax estimates, cash transactions, reports and accountant collaboration.
Where is Keep Track available?
Keep Track is available on iOS and Android and is designed for users in multiple countries.
Does Keep Track support multiple languages?
Yes. Keep Track supports multiple languages so users can navigate the platform in their preferred available language.
Does Keep Track support multiple currencies?
Yes. Keep Track supports multiple currencies while allowing you to select one primary currency for dashboards, reports and financial summaries.
Foreign-currency activity retains both the original amount and the converted value in your chosen base currency.
Features
Can I manage jobs and clients?
Yes. Keep Track allows you to create jobs, connect them to clients and organise the related financial information in one place.
Can I track income and expenses?
Yes. You can record income, expenses and relevant business deductions while keeping the activity connected to the appropriate job, client or account.
Can I create invoices?
Yes. Eligible Keep Track plans include invoicing tools that allow you to create and manage invoices using information already stored in your account.
Can I track outstanding and partial payments?
Yes. Keep Track supports outstanding, partially paid and paid statuses so you can see what has been received and what remains due.
Can I track reimbursable expenses?
Yes. Reimbursable expenses can be tracked separately from ordinary job payments, helping you see what is still outstanding and what has already been reimbursed.
Can I manage personal and business finances separately?
Yes. Keep Track provides dedicated areas for business and personal financial activity, helping you understand each clearly without combining them.
Can I manage more than one business?
Eligible users can manage multiple accounts and move between them using Switch Account.
What is the Cash Wallet?
The Cash Wallet is a bookkeeping tool for tracking physical cash.
It allows you to record cash received, cash spent, cash jobs, cash movements and the amount of physical cash currently held.
It is not a bank account or payment service.
Does Keep Track connect directly to my bank account?
Keep Track does not require users to connect a bank account in order to manage their financial records.
Does Keep Track process payments?
No. Keep Track helps you record, organise and monitor payments, but it does not hold customer funds or operate as a bank account.
Plans and Pricing
Is Keep Track free?
Yes. Keep Track offers a Free plan for essential job and financial tracking.
Users who need additional business management, reporting, invoicing and accountant features can upgrade to Pro or Pro+.
What plans are available?
Keep Track offers three plans:
Free for essential tracking.
Pro for more complete financial and business management.
Pro+ for users who also require advanced accountant collaboration and additional professional tools.
Full plan details are available on the Pricing page.
Can I pay monthly or annually?
Yes. Paid Keep Track plans are available with monthly and annual billing options.
Annual subscriptions include the saving shown on the Pricing page.
Can I change or cancel my subscription?
Yes. You can manage or cancel your subscription through the billing platform or app store used to purchase it.
Your paid access will continue until the end of the current billing period unless otherwise stated by the relevant platform.
Are there any additional purchases?
Certain tools, reports or optional packs may be available separately for eligible users. Any additional cost will be clearly shown before purchase.
Tax, Reports and Accountants
Does Keep Track calculate tax and VAT?
Keep Track can estimate your Tax Reserve and VAT using the information and settings you provide.
These figures are intended to support financial planning and organisation. They do not constitute tax, legal or accounting advice.
Does Keep Track submit tax returns?
No. Keep Track helps users organise financial information and prepare useful reports, but it does not submit tax returns on their behalf.
Can I export financial reports?
Yes. Eligible plans allow reports and financial data to be exported in supported formats, including PDF, CSV and Excel.
Can I share information with my accountant?
Yes. Eligible users can invite an accountant to access selected business information through Keep Track’s accountant tools.
What is the Accountant Pack?
The Accountant Pack is an organised collection of financial reports and records designed to make it easier to prepare information for your accountant.
Its availability depends on the plan or purchase option selected.
Can accountants use Keep Track with several clients?
Yes. The Accountant Hub allows accountants to organise connections with multiple Keep Track clients from one professional workspace.
Each client retains control of their own account and the information they share.
Security and Support
Is my data secure?
Protecting user information is a priority.
Keep Track uses appropriate technical and organisational safeguards to help protect personal and financial information. Further details are available in the Privacy Policy and Security information.
Can I delete my account?
Yes. You can request permanent account deletion through the available account settings.
Account deletion cannot be undone. Information may be retained where legally required, as explained in the Privacy Policy.
How do I contact Keep Track?
Use Contact Support to report a technical issue, ask a question, request a feature or receive assistance with the platform.
How can my organisation partner with Keep Track?
Brands, platforms and professional service providers can apply to partner with Keep Track and connect with its community of freelancers, creatives, creators and growing businesses.
Visit the Partners page to learn more or contact the partnerships team.
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